Current Open Career and Job Opportunities
with Lightner Property Group, Inc., our affiliate, Opine Experts, and our clients.
Full-Time Legal Case Coordinator - Position is NOT OPEN - IT is on hold at this time -
November, 2011
Opine Experts is a highly-personalized service provider to the legal profession, matching attorneys with experts in the real estate industry. The company is organized around virtual work spaces. The successful applicant will be highly comfortable working in a virtual world.
Company Philosophy: The Company adheres to a “best practices” philosophy and supports team members to rise to work challenges as presented and to grow professionally. While there is a supportive team philosophy, everyone is expected to and responsible for producing their best work each day.
Hours: M-F 9-5:30
Compensation: $25-$26/hr DOE. Medical Allowance: $300 month which increases with seniority. Transportation: $50 month reimbursement allowance. Earned Personal Time Off, (PTO) plus company holidays.
Reporting: Position Reports to Director of Administration but will regularly interact and make presentations to company owners.
Position summary:
Position requires an individual with impeccable customer service skills, as well as legal and general office administrative knowledge. The wide-ranging and interesting duties will include scheduling and confirmation of appointments for others, document review and editing for spelling and grammar, varied research projects, marketing and miscellaneous administrative support functions as well as extensive data entry.
Highlights of the position tasks and responsibilities include (but are not limited to):
- Personally assist company principals and Directors, when asked or as needed
- Responsible for coordination of case openings and closures, including necessary data entry and hard-copy files
- Set-up new case inquiries as presented, which includes database entry
- Assist in tracking cases; monitor, report and track deadlines
- Create and maintain case files in hard copy and electronically
- Instruct and assist clients, attorneys, outside legal assistants, and in-house experts with technology issues, such as Central Desktop, Google Email, and Voice mail system
- Handle sensitive and confidential information, assisting experts and preparing case materials for deposition and trial
- Maintain and develop as requested Excel and Central Desktop databases for marketing
- Conduct research, including research on Federal and State Court Case Filings
- Use typical office equipment on regular basis such as, computer, printer, scanner, fax machine, postage meter, computer scanners etc.
- Marketing tasks include:
- Create e-blasts and postal mailings for marketing initiatives
- Organize seminars and events
- Upload content to company website
- Coordinate and process Mediation/Arbitration cases
Necessary Skills and Personal Attributes:
- Naturally upbeat and positive personality; yet professional
- Natural Personal Service Orientation – Friendly, assuring and cooperative. Required to successfully interact with demanding, challenging clientele during most of the work day.
- Detail Oriented and perfectionist – Ability to accurately enter data into a variety of forms. (MS Office proficient — Excel, Word, PowerPoint)
- Internet Savvy, early adopter of technology – Proficient with Internet technologies and common practice tools such as Google, CraigsList, Linked-In, and Facebook
- Professional Personal Appearance – Willingness and ability to consistently dress and groom to maintain a professional demeanor
- Ability to Communicate – Superb written and verbal skills required to both obtain and convey information accurately and effectively. Accuracy, clarity, timeliness and thoroughness are crucial to Company’s professional and demanding clientele
- Active Listener - Ability to focus full attention on what others are saying and communicating
- Ability to follow instructions - Willingness and interest in taking time to fully understand points made, asking clarifying questions as appropriate or necessary
- High Level Reading Comprehension - Ability to understanding written sentences and paragraphs in work related documents, as well as ability to read technical instructions, white-papers etc.
- Proven Time Management skills - Ability to manage personal work time, deadlines and due dates; and assist principals and experts with theirs as well
- Personal Initiative and Curiosity – Successful applicant must be a Self-Starter with innate desire to produce excellent work and grow in one’s abilities. Driven toward personal development. Naturally curious and interested in learning new things
Education, Experience and Physical Requirements:
Education: Paralegal or Legal Studies Degree
Experience: Minimum three years legal-administrative experience
Real Estate License required within one year of hire.
Physical Requirements:
• Must be able to sit for up to three hours continuously and eight hours with scheduled breaks.
• Must be able to enter data with equipment provided for extended periods of time.
• Must be able to walk utilizing stairs and elevator, and run errands on foot up to 1/2 mile each way.
• Must be able to lift up to 25 pounds and occasionally up to 50 pounds.
• Must be able to cheerfully and professionally communicate with and be understood by callers over the telephone and in person with visitors and other team members.
Application Procedure:
Send an email with your resume cut and pasted into the email. ——Do not provide any attachments, addressed to Ms. Cathleen Higgins, Director of Administration, CCH@LightnerGroup.com. No phone calls will be accepted at this stage of the hiring process. We include the ability to follow these specific instructions as a part of the application procedure. The failure to follow instructions will negatively impact upon an applicant’s employment prospects. If your email is successfully submitted to our system you will receive a confirmation email within 48 hours.
You may also submit your resume, via fax at 415-267-2905. Unfortunately we will not be able to individually confirm the receipt of faxed letters. We recommend you monitor your fax machine’s transmittal process and keep any confirmation report generated by your machine as confirmation of the success or failure of your transmission.
Submission Issue?
If you do not receive an email confirmation message within 48 hours, your emailed application may have landed in our spam folder. Please resubmit your letter by email, or fax your resume to Opine Experts, LLC at 415-267-2905. If for some reason you are unable to email or fax your letter, please visit our web site at http://www.OpineXperts.com and obtain our physical address to deliver or mail your submission to us.
We are proud to advise you Opine Experts, LLC, and our parent company, Lightner Property Group, Inc., are equal opportunity employers (EOE). We support and encourage a diverse workforce. Opportunities for advancement are provided to all team members and hiring and advancement decisions are based upon merit, performance and qualifications.
PT Receptionist/Administrative Assistant: POSITION HAS BEEN FILLED -
M-F from 9-2:30.
$17-18 per hour, DOE, plus $100 per month starting medical coverage allowance, which increases with seniority. Up to $50 monthly reimbursement allowance towards transportation expenses. Earned Personal Time Off (PTO) based upon seniority and time worked, plus company holidays.
Reports to Director of Administration
Position summary:
A person with an extremely positive outlook and very easy-going personality is needed to join our team to perform administrative, secretarial and reception functions, as well as extensive data entry and filing, scanning and photocopying of documents, scheduling and confirmation of appointments, routing and providing information to callers. Tasks will occasionally include basic marketing tasks and other administrative and technical support roles. The position is perfect for a self-starter who is naturally interested in many things who has not yet made a firm commitment to a career direction. The successful team applicant will have access to numerous business areas, and gain exposure to many skill sets to help them begin to focus their permanent career direction.
Highlights of the position include:
- Extensive data entry, filing, and appointment coordination.
- Answer incoming calls, greet and direct callers to voice mail, to meetings or provide information.
- Compile, copy, sort, scan and load to web, file records of office activities, business transactions, and other activities.
- Communicate with customers, employees, callers and on-site visitors to answer questions, disseminate or explain information, route calls and address complaints.
- Revise, update and or create Word, Publisher and PowerPoint materials and presentations on occasion as requested.
- Operate communication systems, including telephone, intercom, and building entry systems.
- Track and coordinate fax and photocopies.
- Learn to efficiently operate and trouble-shoot existing and new office technologies as they are developed and implemented.
- Coordinate company events, including holiday party
- Monitor, RSVP, complete applications for industry events and fundraisers
- Assist president and vice-president in coordinating personal schedules; make travel arrangements, appointments and reservations as requested.
- Make minor web site updates using www.SquareSpace.com and Craigs List.
- Prepare documents, letters and information packets as directed or requested.
- Maintain a clean, orderly and neat desk and personal work space.
- Typical dress is business attire with casual Friday as exception.
Essential Career Skills:
- Personality must be naturally upbeat and positive, yet calm and professional.
- Time Management - Ability to consistently manage own time and set reasonable goals and objectives that are met. Ability to reset goals and objectives as required by changing case load.
- Detail Oriented - Must have accurate data entry skills.
- Active Listener - Ability to provide full attention to others as they speak, taking time to understand the points made and asking questions as appropriate.
- Successful communicator - The ability to communicate with others and convey information effectively and accurately
- Moderate levels of reading comprehension - Ability to understand written sentences and paragraphs in business and work related documents, as well as technical or instructional manuals for work-related equipment.
- Internet savvy - Must be comfortable using new technologies and common business tools such as CraigsList, Linked-In, and Facebook.
- Proficient in MS Office products - Key software programs are Outlook, Word, Excel and PowerPoint
- Ability to engage in short business writing such as letters or memos. Most office correspondence is available in standard form letters which can be formatted to the needs of the user. Selection of proper form document and attention to detail is critical.
- Disposition - Calm, assuring and a cooperative can-do attitude is essential. Must enjoy working, meeting and interacting with other people during most of the work day.
- Initiative - Ability to motivate and coordinate the best use one's own time.
- Curious - An inherit interest in learning and improving personal business skills.
Education and Experience Levels:
High School Diploma (or GED or High School Equivalence Certificate) required; Some college courses or advanced career training preferred; Minimum 3 years data-entry and extensive experience and use of Outlook for calendaring, organizing and as a communication tool. Experience in a real estate, property management, banking or appraisal environment a plus.
Physical Requirements:
• Must be able to sit for up to three hours continuously and six hours with scheduled breaks.
• Must be able to enter data with equipment provided for extended periods of time.
• Must be able to walk utilizing stairs and elevator, and run errands on foot up to 1/2 mile each way.
• Must be able to lift up to 25 pounds and occasionally up to 50 pounds.
• Must be able to cheerfully and professionally communicate with and be understood by callers over the telephone and in person with visitors and other team members.
Application Procedure:
Send an emailed letter addressed to Ms. Cathleen Higgins, Director of Administration, providing a brief history of your specific customer service and legal administrative aptitudes. Also include your past three positions or your employment history since January 2005, whichever is shorter. Please include the dates and job titles for each position.—-Please do not forward your resume at this time.—-No phone calls will be accepted at this stage of the hiring process. We include the ability to follow these specific instructions as a part of the application procedure. The failure to follow instructions will negatively impact upon an applicant’s employment prospects.
You may submit your letter, via email to CCH@LightnerGroup.com with “Reception/Admin” in the subject line, or by fax at 415-267-2905. If your email is successfully submitted to our system you will receive a confirmation email within 12-24 hours. Unfortunately we will not be able to individually confirm the receipt of faxed letters. We recommend you monitor your fax machine’s transmittal process and keep any confirmation report generated by your machine as confirmation of the success or failure of your transmission.
Submission Issue?
If you do not receive an email confirmation message within 12 hours, your emailed application may have landed in our spam folder. Please resubmit your letter by email, or fax your resume to Lightner Property Group, LLC at 415-267-2905. If for some reason you are unable to email or fax your letter, please visit our web site at http://www.lightnergroup.com and obtain our physical address to deliver or mail your submission to us.
We are proud to advise you Lightner Property Group, Inc. is an equal opportunity employer and encourages and supports a diverse workforce. Opportunities for advancement are provided to all team members and decisions are based upon merit, performance and qualifications.
Job opportunities for employment are posted here first, so we encourage our Internet friends and visitors who are interested in employment opportunities with Lightner Property Group to monitor this page regularly. We do not keep resumes on file, so please only send us your resume if you see an available position posted. Due to our limited staffing resources, unsolicited resumes can not be reviewed or maintained. Sorry!